Vendor and Instructor Application Header Image

Hillsborough County Parks & Recreation Vendor and Instructor Application

A completed application must be submitted by any company/vendor that would like to be considered for vendor placement in any Hillsborough County Park. The primary function of this application is for the County staff to understand and incorporate vendors based on the specified requirements and appropriateness as it relates to the event.

Please note each vendor will be required to sign a Vendor Agreement.

Allow a minimum of five working business days for your application to be processed. 

If you have any questions, please call (813) 744-5595 and ask for Vendor Permits.

Download the Vendor Packet to get detailed information on the application review process, fees, payments, and insurance requirements.

Applicant's Legal Name*
Mailing Address*
I have a (check all that apply)*

Business Information

Business Address*
Type of Operation (check all that apply)*

Vendor Details

Items I intend to sell include, (check all that apply)*

If providing instruction services, a background check will be sent to you to complete.

Do you intend to vend on a monthly basis?*

If applying to vend on a monthly basis, a background check will be sent to you.

Have you ever pled not guilty, been convicted of or pled nolo contender to any crime as an adult? (Note: you may omit minor traffic violations)*
Do you currently have any law violations pending against you?*

Vendor Agreement for Instructors

On this form you can list up to five location where you are requesting to teach classes. 

If you have more than 5 locations, you will need to list them all on a document and upload it.

If creating an instruction class location document, include all of the following for each location and class:

  • Location name and address
  • Class name
  • Days of the week when class will be held
  • Class time(s)
  • Fee amount for the class
How many location do you want to hold classes in?*

Vendor agreements are not automatically renewable. The County reserves the right to cancel this agreement, or any class, should the Instructor fail to meet responsibilities of this document or for any other reason. Vendor agrees to provide instruction between the following start and end dates.

Start date*
End date*
Vendor agrees to notify department site representative as soon as possible if an emergency prevents any class.*

Class size may be limited by the department. Specify minimum and maximum class size.

I certify that I have read, understand and had the opportunity to ask question concerning this Vendor Agreement andthe Conditions for Vendor Instruction*

Location and Class Information #1

Address of location #1*
What time will the first class be held at location #1*
:  
$
Enter 0 for classes that are free
Do you have a second class you want to teach at location #1? (You can list up to three per location)*
What time will the second class be held at location #1*
:  
$
Enter 0 for classes that are free
Do you have a third class you want to teach at location #1? (You can list up to three per location)*
What time will the third class be held at location #1*
:  
$
Enter 0 for classes that are free

Location and Class Information #2

Address of location #2*
What time will the first class be held at location #2*
:  
$
Enter 0 for classes that are free
Do you have a second class you want to teach at location #2? (You can list up to three per location)*
What time will the second class be held at location #2*
:  
$
Enter 0 for classes that are free
Do you have a third class you want to teach at location #2? (You can list up to three per location)*
What time will the third class be held at location #2*
:  
$
Enter 0 for classes that are free

Location and Class Information #3

Address of location #3*
What time will the first class be held at location #3*
:  
$
Enter 0 for classes that are free
Do you have a second class you want to teach at location #3? (You can list up to three per location)*
What time will the second class be held at location #3*
:  
$
Enter 0 for classes that are free
Do you have a third class you want to teach at location #3? (You can list up to three per location)*
What time will the third class be held at location #3*
:  
$
Enter 0 for classes that are free

Location and Class Information #4

Address of location #4*
What time will the first class be held at location #4*
:  
$
Enter 0 for classes that are free
Do you have a second class you want to teach at location #4? (You can list up to three per location)*
What time will the second class be held at location #4*
:  
$
Enter 0 for classes that are free
Do you have a third class you want to teach at location #4? (You can list up to three per location)*
What time will the third class be held at location #4*
:  
$
Enter 0 for classes that are free

Location and Class Information #5

Address of location #5*
What time will the first class be held at location #5*
:  
$
Enter 0 for classes that are free
Do you have a second class you want to teach at location #5? (You can list up to three per location)*
What time will the second class be held at location #5*
:  
$
Enter 0 for classes that are free
Do you have a third class you want to teach at location #5? (You can list up to three per location)*
What time will the third class be held at location #5*
:  
$
Enter 0 for classes that are free

Conditions for Vendors

Read each condition and indicate that you understand and agree to abide by the condition.

1. As a vendor on Hillsborough County property, your personal appearance and conduct should always be above reproach.*
2. Your offerings are to be held as scheduled. If illness or other unforeseen circumstances prevent you from showing up at your scheduled time, please notify Recreation staff as soon as possible. Opportunities to reschedule may be available and can be scheduled through the Recreation Program Supervisor or Assistant Recreation Program Supervisor due to center availability.*
3. Special equipment, tables, chairs, and, etc., are to be set-up, taken down, and returned to their original places by the vendor. The vending site and any waiting area is to be left in a clean, orderly condition.*
4. Vendors who have children, should ensure that children are never left unattended for any reason. If you are vending instruction, please ensure that every child is picked up by an approved guardian prior to leaving. Problems with parents arriving late to pick up their child should be reported to the Recreation Program Supervisor, Assistant Recreation Supervisor or designee at the earliest opportunity.*
5. The services to be performed under this contract will be performed entirely at vendor’s risk and vendor assumes all responsibility for teaching his/her classes. Vendor agrees to indemnify the County for any and all liability, loss or damage arising out of the performance of this agreement.*
6. All vendors must complete the Vendor Agreement and have all approval signatures prior to start of class. Vendors are independent contractors and responsible for their own withholding and payroll taxes.*
7. Advertising, special offers, and all promotional materials must be coordinated and approved through the Recreation Program Supervisor or Assistant Recreation Program Supervisor.*
8. All paperwork, participant waivers, fee collections, registrations, refunds, cancellations, special supply purchases, etc., are to be coordinated by the vendor and are not the responsibility of Hillsborough County or any of its staff or volunteers.*
9. Vendors are responsible for tracking and submitting attendance data and supplying this information to the Recreation Program Supervisors on a monthly basis.*

Relative Disclosure Statement

In order to prevent preferential treatment in the vendor practices of the County, as well as to avoid creating situations when favoritism may be alleged to be associated with operational decisions within the County, all vendors must disclose and report the employment relationships of their family members as described below.

Family members: Shall include the following relationships, whether established by blood (consanguinity), marriage (affinity), or other legal action: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, and half-sister.

Choose the appropriate statement*

Family Member Dislosure List - #1

Do you have a second family member to disclose?*

Family Member Dislosure List - #2

Do you have third family member to disclose?*

Family Member Dislosure List - #3

Do you have a fourth family member to disclose?*

Family Member Dislosure List - #4

Do you have a fifth family member to disclose?*

Family Member Dislosure List - #5

Do you have more family members to disclose?*

If you have more than five family members you need to disclose, create a document with the additional family members listing their names, departments where they work and your relationship to each one and upload that in the documents section.

Hold Harmless/Indemnification Agreement

To comply with the hold harmless/indemnification agreement you must upload a copy of your insurance certificate in the Documents section. Our Risk Management department needs to review and approve it.

View page 3 on the Vendor Special Instructor packet for all insurance requirements.

General insurance requirements for all vendors/instructors

  • Vendors with no employees must submit a notarized letter stating they have no employees or Vendor will be expected to provide Workers’ Compensation Insurance.
  • Hillsborough County BOCC must be listed as additional insured
  • The certificate holder must read as follows:Hillsborough County BOCC (Board of County Commissioners), POB 1110, Tampa, FL 33601
Hillsborough County shall not be liable for, and I / the organization hereby agree(s) to defend, indemnify and hold the County harmless for any and all claims for loss, damage or injury of any nature whatsoever to person or property which claim results in any way from, arises in any fashion from, is connected with, or results from the undersigned’s use of the following location or locations used.*
How many locations do you need to list?*

If you have more than five locations you need to list, create a  document with all of the locations including the name and address for each and upload  that in the documents section.

Do you need to list a second location?*
Do you need to list a third location?*
Do you need to list a fourth location?*
Do you need to list a fifth location?*

Vendor Background Verification

You must list the names of any volunteers, coaches, instructors, or other employees that your organization has conducted a background checks in accordance with Section 943.0438(2)(a), Florida Statutes. 

I, as this Organization’s Representative , with authority to bind the Organization, do hereby certify under penalty of law the following*
How many names do you need to list?*
Name #1*
Name #2*
Name #3*
Name #4*
Name #5*
The roster and Identification cards issued by the Organization reflects the updated results of these background checks.*
The roster and identification cards will be updated every year prior to each season or pre-season and ensure the COUNTY always has an updated roster of the Organization’s volunteers, coaches, instructors, and other employees.*
The Organization takes responsibility for these background checks and understands that the COUNTY performs no background check on Organization volunteers, coaches, instructors, or employees.*
The Organization agrees to indemnify and hold the County harmless for any and all claims, demands or legal actions related to the background checks (or lack thereof) of Organization volunteers, coaches, instructors, or employees.*

Documents

Insurance Certificate*
No File Chosen
File uploads may not work on some mobile devices.
Family member disclosure list (for additional members past the 5 already disclosed above)*
No File Chosen
File uploads may not work on some mobile devices.
Location and class information for 6 or more locations*
No File Chosen
File uploads may not work on some mobile devices.
Names of people who your organization has conducted background checks on*
No File Chosen
File uploads may not work on some mobile devices.
Do you need to submit other documents?*
Additional document*
No File Chosen
File uploads may not work on some mobile devices.
If you have multiple documents,please call (813) 744-5595 and ask for Vendor Permits for instructions for how to submit.

Signature

Use your mouse or finger to draw your signature above
Date/Time
Save and Resume Later
Progress
Cancel
Confirm

All information submitted by this form or via email becomes a public record to the extent provided by law.

Under Florida law, e-mail addresses are public records.